Public documents are available for viewing by public on payment of a requisite fee. You can make a request for required documents, pay the requisite fees and physical certified copy of the requested document is sent to the user by the respective RoC office. You have to place separate request for each company.

 

To view the documents available under this service, you can access the MCA Services > Document Related Services > Get Certified Copies menu from the MCA Home page. On using this service, you can also enquire about the fee to be paid to get a certified copy of the document. However, to place a request to get a certified copy of a document, you need to login to the MCA portal.

 

To place a request to get a certified copy of a Company/LLP document, follow the steps given below:

 

1. Login to the MCA21 application.

2. Click the MCA Services tab. The list of MCA Services is displayed.

3. Click the Get Certified Copies menu. The Get Certified Copies page is displayed with search criteria.

4. Select the relevant check box for the search criteria.

 

In case of a Company

 

a. In the Company Name field, enter the company name.

b In the Company CIN/FCRN field, enter the company CIN/FCRN.

c In the Company Registration Numberfield, select the RoC name with which company/LLP is registered from the drop-down list and enter the registration number.

d In the Country of Origin option, select the India or Foreign option. India would be selected by default.

e In the State drop-down list, select the state in which the company is registered.

 

In case of an LLP

 

a. In the LLP Name field, enter the company name.

b. In the LLPIN/FLLPIN field, enter the LLPIN/FLLPIN of the LLP.

c. In the Country of Origin option, select the India or Foreign option. India would be selected by default.

d. In the State drop-down list, select the state in which the company is registered.

 

5. Click the Submit button. Based on the search criteria, the list of company/LLP matching the search criterion is displayed. The Company CIN/ FCRN/ LLPIN/ FLLPIN is a hyperlink.

6. Click the Company CIN/ FCRN/ LLPIN/ FLLPIN hyperlink. The page is displayed to select the document category and year of the public document. This page lists the different categories of documents available for companies and LLP under the Document Category dropdown. Some examples of document categories are Certificates, Charge Documents and Incorporation documents.

7. In the Year of Filing drop-down list, select the corresponding year for which document needs to be fetched.

8. Click the Submit button.

 

Note: In case you have not logged in you are redirected to login page.

 

9. The documents matching the search results are listed. Select the document for which you want to get the certified copies.

10. Click the Continue button. The Enter Document Details page is displayed.

 

 

 

11. Select the Page Nos. option and the range of page numbers, in case you want to specify the page numbers of the document. Alternatively, select the All Pages option.

12. In the Number of Copies field, enter the number of copies of the document needed.

13. Click the Get Fee Details button. The Fee Details page is displayed with details of the fee. Notice, there are two types of fee- MCA fees and stamp duty.

14. Click the Add to Cart button. The Cart Details page is displayed. You can add more documents at this stage. Click the View Payments button.

15. The Fee for Services page is displayed. This page displays the total fees for getting the certified copies of the selected documents. The total fee includes MCA fee and stamp duty.

 

 

16. Click the Make Payment button. The Payment Options page is displayed.

17. Select the desired payment option making payment of the MCA Fee. Make the payment. SRN is generated and displayed. This SRN and payment is for the MCA fees.

 

Note: Refer the Payment Services section to learn to make payment using this payment option.

 

18. The Information page is displayed with one question - Do you want to pay stamp duty fee now?.

 

 

Click the Yes button to continue. The Payment Options page is displayed. Select the desired payment option making payment of the Stamp Duty. Make the payment. SRN is generated and displayed.

 

Note: Refer the Payment Services section to learn to make payment using this payment option.

 

In case you select the No button, it will be assumed that you will pay the stamp duty using the Pay Later payment option.

 

Note: Refer the Payment Services section to learn to make payment using the Pay Later payment option.

The Information page is displayed. Notice, there are two receipts – one for MCA fees and another for stamp duty.